The following is intended to inform you about the purpose, nature and scope of the collection, processing and use of personal data within the scope of using our website.
Controller for these websites is optimise-it GmbH (Karnapp 25, 21079 Hamburg). Further information about our company and the authorised representatives can be found in our legal notice (https://www.optimise-it.de/en/imprint/)
Which data is processed?
Legal bases of data processing
In order to be able to offer you our website and the services associated with it, we process personal data within the framework of the following legal bases:
- Consent (Art. 6 (1) lit. a) GDPR)
- for the fulfilment of contracts (Art. 6 (1) lit. b) GDPR)
- on the basis of a balance of interests (Art. 6 (1) lit. f) GDPR)
- to fulfill a legal obligation (Art. 6 (1) lit. c) GDPR)
We will refer to the corresponding terms in connection with the respective processing, so that you can classify on which basis we process personal data.
If personal data is processed on the basis of your consent, you have the right to revoke your consent at any time with effect for the future.
If we process data on the basis of a balance of interests, you as the data subject have the right to object to the processing of personal data, taking into account the provisions of Art. 21 GDPR.
When you visit our website, personal data is processed in order to be able to display the contents of the website on your device.
In order for the webpages to be displayed in your browser, the IP address of the device you are using must be processed. In addition, further information about the browser of your mobile device are processed.
We are also obliged under data protection law to guarantee the confidentiality and integrity of the personal data processed with our IT systems.
For this purpose and out of this interest, the following data are recorded on the basis of a balance of interests:
- IP address of the calling computer (for a maximum of 7 days)
- Operating system of the calling computer
- Browser version of the calling computer
- Name of the retrieved file
- Date and time of retrieval
- Volume of data transferred
- Referring URL
The IP address will be deleted from all systems used in connection with the operation of these websites after 7 days at the latest. We will then no longer be able to establish a personal reference from the remaining data.
The data is also used to detect and correct errors on the website.
We offer a contact form on our website where you can request information about our products or services or contact us in general. The data required by you for us to answer an enquiry has been marked as mandatory. Information on other data fields is voluntary.
Enquiries received via the contact form on our website will be processed electronically in order to answer your enquiry. In this context, other persons or departments and Third Parties may also become aware of the content on the form that you have sent.
The transmission of data on the contact form via the Internet is performed with encrypted connections.
You can also subscribe to an e-mail newsletter on our website. In addition to the voluntary information in the respective form, we only process your e-mail address. However, this address is also absolutely necessary in order to be able to send you the newsletter.
You can unsubscribe from the newsletter here at any time. Alternatively, you will find a link to unsubscribe in each newsletter e-mail.
In order to analyze and optimize the popularity of our newsletters, we log when e-mails are opened and links clicked. This usage analysis is based on a balance of interests. You can object to this processing by unsubscribing from the newsletter.
Cookies are used on our websites. Cookies are small text information that are stored in your device via your browser. Cookies are required to enable certain functions of our websites.
We use both session cookies, which are automatically deleted from your browser immediately after your visit to the websites has ended.
In the area of web analysis, however, we also use so-called persistent cookies, which are not automatically deleted after the end of your visit to our website.
You have the option to prevent the installation of cookies by means of appropriate settings in your browser. We have to point out, however, that in this case the use of our websites may be only possible to a limited extent. Cookies do not install or launch programs or other applications on your computer.
This website uses the web analysis tool “Google Analytics”. The purpose of the use is the “demand-oriented design” of this website, which is carried out on the basis of a balance of interests. Web analysis also enables us to identify and correct errors on the website, e.g. through incorrect links. Google Analytics uses so-called “cookies”. These are text files that are stored on your computer and enable an analysis of your use of the website. “Client IDs” are used to create pseudonymous user profiles that jointly record the use of the websites by desktop computers and mobile devices by a user.
The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. However, since we have activated IP anonymization on this website and concluded a corresponding order processing agreement with Google, Google will reduce your IP address within member states of the European Union or in other states party to the Agreement on the European Economic Area beforehand. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there.
Google is certified according to the “Privacy Shield” (List entry). Google guarantees an adequate level of data protection.
You can prevent Google from collecting the data generated by the cookie and data relating to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available under the following link (http://tools.google.com/dlpage/gaoptout?hl=en).
Alternatively – especially with mobile devices – you can prevent the collection by Google Analytics by clicking on the following link. Then an opt-out cookie is set which prevents the future collection of your data when you visit this website: Click here, to deactivate Google Analytics
Google Web fonts
We are using our own Online-Chat-Systems 0n our website. You can start an Online-Chat, if you fill out the required forms. We need this information to enable a full and correct processing of your request. The data will be deleted, if it is no longer required in connection to the customer communication.
The data processing through Online-Chat is taking place in germany.
Purposes of processing personal data
We process the aforementioned data for the operation of our website and for the fulfilment of contractual obligations towards our customers or for the protection of our legitimate interests.
For enquiries from you outside of an active customer relationship, we process the data for sales and advertising purposes. You can object to the use of your personal data for advertising purposes at any time.
Voluntary provision of personal details
If you voluntarily provide us with data, e.g. in forms, and these are not required for the fulfilment of our contractual obligations, we process these data in the justified assumption that the processing and use of these data is in your interest.
Recipient / Forwarding of data
Data that you provide to us will not be passed on to Third parties. In particular, your data will not be passed on to Third parties for their advertising purposes.
However, we may use service providers for the operation of these websites or for other products or services provided by us. It may happen that a service provider receives knowledge of personal data. We select our service providers carefully – especially with regard to data protection and data security – and take all measures required under data protection law for permissible data processing.
Data processing outside the european union
If personal data is processed outside the European Union, you can see this in the previous explanations.
Data protection officer
We have appointed a data protection officer.
You can contact them as follows:
Dipl. Inf. (FH) Andreas Bethke
B³ | Informationstechnologie
Experte für Datenschutz, Coaching, ISMS
IT & Datenschutz-Gütesiegel, EuroPriSe
email: ext-dsb (at) b3-gruppe (Punkt) de
Your rights as a data subject
You have the right to be informed about your personal data. You can contact us for requesting information at any time.
In the case of a request for information that is not made in writing, we ask for your understanding that we may require proof from you that you are the person you claim to be.
Furthermore, you have the right of rectification or erasure or restriction of the processing, insofar as you are legally entitled to do so.
Finally, you have the right to object against the processing within the framework of legal requirements. The same applies to the right to data portability.
Erasure of Data
In principle, we delete personal data if there is no requirement for further storage. A requirement may exist in particular if the data is still needed to fulfil contractual services, to be able to check and grant or defend warranty and, if applicable, guarantee claims. In the case of statutory retention obligations, deletion is only possible after expiry of the respective retention obligation.
Right of appeals to a supervisory authority
You have the right to complain about the processing of personal data by us to a data protection authority.
We will revise this Privacy Notice if changes are made to this website or in other circumstances that make this necessary. You will always find the current version on this website.
As of: May 24, 2018